This interface provides a constant guide for discipline without the friction that can be created by unstructured daily reminders and reviews. Standard start and end times for the work day can be set, as well as allowed lateness or early departure and minimum length of a working day.
Description and order of operations with work time management
- Employee create their own work time reports
The working time interface starts the working day by appearing and providing a one-click clock-in for the user.
- Employees can plan the day’s task and events
The interface has 2 tabs: one where tasks and events for the day can be listed, and the other for a daily report. The task and event lists in this interface are integrated into the user’s calendar and personal tasks. Tasks can be put in by hand or chosen from the user’s existing task lists.
When adding a new event, there is the option to check the “out of office” box, which display the event in the Absence Chart.
Employee Calendar
Absence Chart
- Taking and logging breaks in the working day
Breaks can be taken during the working day by pressing the break button. Then, when returning from the break, work is continued. The system keeps track only of working time actually logged by the user.
- Finishing the working day and writing a report
Employees can correct their task lists and mark tasks as completed from within the Work Time Interface, without going to the task page. Tasks not finished remain on the list to be completed the next day.
At the end of the working day, or even throughout the day, notes concerning the day’s activities can be made in the second tab of the interface.
- Changing the clock-in or clock-out time
If an employee forgot or was unable to log the working day properly, there is an option to clock in or out at a different time, and an explanation for the exception can be given. All such cases must be approved by a supervisor before they are added to the work time report. Times may be set either back (if an employee forgot), or forward (if an employee is leaving on company business and will not return that day).
- Worktime summary
Managers can view the work time summary of subordinates at any time, including number of days worked, total hours worked and the percentage of non-standard days (late beyond the allowed limit, short days, etc.) as well as their daily plans, and reports from previous days.
Records that were ‘corrected’ by the employee are marked and can be approved or adjusted and then approved. Only after approval are they included in the report.
The report is integrated with the Absence Chart. If an employee is on vacation, sick leave, or on a business trip, corresponding information will be accessible not only from the Absence Chart, but also visible in the Worktime Summary.
HR or accounting can use this report to calculate time worked over a pay period.
- Configuring settings
The parameters of the working day can be set for the whole company, a department, or for individual employees. Settings include allowed lateness, total break time, and minimal working day.
Conclusion
The working time report is particularly effective for offices where most employees are on the network throughout the day, but it is also very valuable for remote employees and employees without a fixed working schedule. The system provides structure for employees without being bothersome, and gives a convenient tool for effectiveness. Thus, efficiency among the team can be raised without excess friction or pressure.
Example scenarios of implementation:
1. Self-discipline
- simple working time report for onsite and remote employees
- employees try to decrease the number of late arrivals, etc.
- working day is planned and activities are listed as tasks and completed, thus collecting data organically
2. Monitoring
- individual parameters for working day norms made for employees
- percentage of non-standard days monitored
- number of days and hours worked are reported
The choice is yours!
