Public Documents

The content management system allows organization of document libraries for general use, collaboration, and personal storage. The Documents section of the portal can hold as many different libraries as needed; each workgroup has its own document library; and each user has a document library for personal use. Uploaded documents are immediately indexed and show up in search suggestions. Business processes can be implemented, and sections or files in document libraries can be mapped as network drives in users’ Windows Explorer or other file managers.

Personal Files

Group Files

Public Document Library

Major features of the document library

Document libraries allow collective access to documents saved on a server, with the capability of editing and keeping archives of historical copies which can be recovered.

• enables collective work on documents with precise access permissions;
• unlimited nesting of folders in libraries;
• bulk upload;
• many operations available directly from the table view;
• business processes for any document or file;
• history of changes with recovery;
• versioning and seamless replacement with combined history;
• discussion thread for each document;
• channeled notifications of document changes;
• recycle bin with recovery.

Document storage, connection of legacy file folders and Office integration

Libraries can be mapped as network drives and used directly through a file manager on a user’s local machine. Modification history and business processes are maintained consistently through this method of access.

Another extremely important feature is that file folders on the local network can be displayed and accessed inside the intranet. Every company has these ‘silos’ where various documents, videos, presentations, or other important are stored. Such folders can be display via a special-purpose document library, and their contents (standard Office suites or pdf formats) can even be indexed so that they become searchable along with portal content.

• modifying and saving documents directly from portal without download;
• connection of network files (silos) as an intranet document folder;
• mapping libraries as local network drive;
• real-time indexing of files and contents, including files from network folders;
• file check-out and check-in.

Modification of office documents can be performed without downloading onto the local computer. For this, the necessary office applications: Microsoft Office, OpenOffice.org or LibreOffice, must be installed locally.

Mapped Library

Office Document Editing

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